HR Generalist Administrator (Part-Time)

Are you organised, proactive and passionate about people?

Do you enjoy variety, love keeping things running smoothly, and want to work somewhere where your role genuinely makes a different?

If so, we’d love to hear from you.

About Bridge Support

Bridge Support is a leading provider of mental health services across the Royal Borough of Greenwich, most of Essex, and Kingston. We currently employ over 250 staff, partnering strategically to support individuals with long-term mental health challenges. Our commitment is to empower clients toward greater independence, underpinned by our values and therapeutic optimism.

We believe our people are central to achieving this mission, and we strive to foster an inclusive, supportive, and dynamic workplace.

Role Overview

We are seeking a proactive and detail-oriented HR Generalist Administrator to join our friendly and supportive HR team. Reporting to the HR Manager, with a functional reporting line into the People & Engagement Director, you will provide essential administrative support across HR functions.

No two days are the same in this role. One moment you could be supporting recruitment and onboarding, the next helping with DBS checks, payroll administration, training coordination, employee engagement activities, minute-taking, or supporting formal HR meetings.

This is a fantastic opportunity for someone looking to build a long-term career in HR within a growing and values-led organisation. The role offers exposure to generalist HR activities, making it ideal for someone beginning their CIPD Level 3 or aspiring to develop a broad HR skillset.

Key Responsibilities

HR Administration Support

• Provide administrative support to the HR Manager in day-to-day HR operations.
• Assist with recruitment administration, including job postings, scheduling interviews, ordering flowers, arranging events (organisational and social), and coordinating Enhanced DBS Applications, employment history/references, and new starter health reports.
• Support onboarding and induction processes, including preparing induction packs and ensuring new starters have required resources.
• Maintain employee personnel files, both digitally (SAGE HR) and in hard copy, ensuring accuracy and GDPR compliance.

• Monitor HR-related mailboxes (Info, Vacancies, DBS & Training) and direct queries as appropriate.
• Support the HR Manager with basic reporting on HR metrics (e.g. turnover, recruitment timelines).
• Take notes and minutes at HR meetings, grievance and disciplinaries, and circulate actions or follow-up points as required.

Training and Development Administration

• Coordinate and book internal and external training sessions for employees.
• Assist the L&D Officer with all aspects of learning and development administration, including maintaining training records, tracking attendance, and supporting training-related communications.
• Ensure training compliance and maintain accurate records of completion.
• Support the organisation of HR and training events, meetings, and conferences, including coordination with internal and external partners.
• Support employee engagement activities and initiatives that help create a positive and inclusive workplace culture.

Reception and Office Support (as required)

• Serve as a temporary point of contact at reception during peak periods and annual leave.
• Answer phone calls and direct enquiries to the appropriate team.
• Assist with general office administration, including printing, filing, and maintaining central records and files to ensure they are organised.

General Duties

• Participate in training and personal development opportunities.
• Comply with Bridge’s policies, including Health & Safety, Equality, Diversity & Inclusion, Sexual Harassment, and GDPR.
• Undertake other duties as reasonably required in line with the nature of the role.

Person Specification:

Essential

• Good level of maths and written English
• Experience in an administrative or HR support role
• Approachable, professional, and able to build positive working relationships with colleagues and stakeholders.
• Working towards a relevant HR Qualification, e.g., CIPD Level 3
• Knowledge of standard office administrative practices and procedures
• Experience using HR software, e.g., SAGE HR
• Awareness of GDPR and data protection requirements
• Familiarity with SharePoint for storing and organising documents
• Strong organisational skills, with the ability to prioritise tasks effectively
• Excellent time management and timekeeping; able to meet deadlines and maintain punctuality
• Professional telephone manner and excellent communication skills – phone, written, oral, and in person
• Strong attention to detail and accuracy; able to produce reliable work
• Able to work effectively in a busy environment
• Able to show initiative and work independently
• Commitment to confidentiality
• Proficient in IT, including Microsoft Office Suite

Desirable

• Some experience coordinating recruitment, onboarding, or training processes
• Experience working in a not-for-profit organisation
• Basic minute-taking skills
• Empathy and understanding of diverse needs
• Awareness of equal opportunities best practice
• Awareness of Health & Safety practice

Should you require any reasonable adjustments for all or at any stage of the recruitment or interview process, please do not hesitate to let us know.

·       Workplace pension (automatic enrolment after 3 months)

·       Company Sick Pay after 12 months of continuous service

·       Access to training, professional development, and career growth opportunities

·       Work in a recognised organisation: Healthy Workplace Charter (Excellence), Inclusive Excellence Award 2024–2027, and Mindful Employer status 2024–2026

To help you showcase your skills, shortlisted candidates will complete a short practical assessment (up to 45 minutes) based on real life HR Administration activities.

Bridge Support is committed to equality, diversity, and inclusion. We welcome applications from candidates of all backgrounds and will provide reasonable adjustments during the recruitment process as needed.